Executive Assistant (Bilingual – English/Spanish)

Location: Mexico City (preferred) or Remote with Local Availability

Type: Part-Time or Full-Time

About HR Strategy Labs
At HR Strategy Labs, we help startups and scaling companies turn people operations into a strategic advantage. Behind the scenes, our founder leads multiple projects, clients, and travel plans—and now she’s looking for a trusted right hand to help her stay focused, organized, and operating at her best.

We’re hiring a highly dependable and discreet Executive Assistant to provide both personal and professional support. From managing household logistics to scheduling meetings and international travel, this is a high-trust role that requires excellent judgment, proactive communication, and absolute confidentiality.

What You’ll Do

Calendar, Travel & Admin

• Manage the founder’s calendar across business and personal priorities

• Book and coordinate travel (domestic and international), including lodging, transportation, and itineraries

• Handle reservations, appointments, and day-to-day schedule management

• Act as a gatekeeper and accountability partner to keep priorities on track

Home & Lifestyle Management

• Coordinate personal appointments (medical, wellness, beauty, etc.)

• Oversee household organization, to-dos, and project checklists

• Pay utilities and personal bills, track expenses, and manage recurring tasks

• Run errands, pick up dry cleaning, shop for personal or household needs

• Manage household maintenance, service vendors, cleaners, and home staff

• Serve as a point of contact for deliveries, repairs, and ongoing household logistics

Special Projects & Ad Hoc Support

• Support digital organization (email, file systems, Dropbox, etc.)

• Liaise with vendors or partners on personal or business initiatives

• Take initiative to anticipate needs and remove friction wherever possible

Who You Are

• Highly organized and resourceful—you’re the person people trust to get it done

• Operate with complete discretion, confidentiality, and professionalism

• Comfortable managing sensitive information with integrity and sound judgment

• Calm under pressure and adaptable to changing needs or last-minute requests

• Tech-savvy and confident using productivity tools (Google Workspace, WhatsApp, Slack, Trello, Notion, etc.)

• Based in Mexico City (preferred) or able to operate within the time zone and manage local needs

• Fluent in English and Spanish

Must-Haves

• 2–5 years of experience in a high-touch executive or personal assistant role

• Exceptional attention to detail and a proactive mindset

• Ability to work independently and maintain strict confidentiality

• Flexibility for occasional off-hours or weekend needs

• Strong communication and interpersonal skills

Nice-to-Haves

• Experience managing home staff or vendors

• Familiarity with global travel planning

• Background in supporting entrepreneurs, creatives, or startup leaders

• Ability to travel globally up to 10% of the time, as needed

To Apply

Use the form below to upload your resume and share a brief message about why you’re a great fit.

This is a high-trust role—so professionalism, discretion, and genuine enthusiasm for supporting others are key.