HR & Payroll Coordinator (Bilingual – English/Spanish)

Location: Remote, Non-US

Type: Full-Time

About HR Strategy Labs
At HR Strategy Labs, we believe growth is built—not stumbled upon. We help fast-growing startups turn HR into a strategic engine by building smart systems, scalable processes, and meaningful cultures. Our clients span industries like AR/VR, AI/ML, Fintech, E-Commerce, and Wellness—from early-stage through IPO.

We're looking for a sharp, detail-obsessed HR & Payroll Coordinator to join our team and support day-to-day operations across multiple client accounts. This is a high-trust position involving sensitive employee data, payroll processing, and compliance support. Discretion, confidentiality, and precision are key to success in this role. If you're someone who thrives in a fast-paced environment and loves crossing things off a to-do list, we want to hear from you!

What You’ll Do

Client HR Support (Day-to-Day Tasks)

• Support onboarding and offboarding for client employees and contractors

• Process I-9s and ensure compliance with E-Verify and state-specific requirements

• Set up new state and federal tax registrations for growing businesses

• Coordinate recruitment activities: sourcing candidates, scheduling interviews, and tracking pipelines

• Manage deadlines for employee documentation, tax filings, audits, and other compliance requirements

• Assist with payroll processing and employee record maintenance

Administrative & Project Support

• Track and manage internal and client-facing deadlines

• Provide project and task coordination support

• Support high-priority initiatives across multiple clients

What We’re Looking For

Must-Haves:

• Bilingual: Fluent in English and Spanish

• 1–3 years of experience in HR, recruiting, operations, or administrative support

• Bachelor’s degree in Human Resources, Business Administration, Psychology, Finance, or related field

• Strong ability to multi-task and stay organized across multiple projects

• Meticulous attention to detail, especially in compliance and documentation

• Clear, professional written and verbal communication skills

• Experience in startup or fast-paced environments

• A self-starter who can work independently and communicate effectively

• Proven ability to handle sensitive information with confidentiality and discretion

• Operates well in a high-trust environment, especially when dealing with payroll, HR compliance, and client communications

Nice-to-Haves:

• Familiarity with HRIS systems (Gusto, BambooHR, Rippling, etc.)

• SHRM-CP / SHRM-SCP certification

• Understanding of U.S. employment law and state tax processes

• Exposure to global employment laws or international HR compliance

• Strong interest in startups and working with a global, distributed workforce

• Experience supporting payroll, audits, or multi-state and/or global HR operations

• You're known for staying organized with project management tools like Trello or Notion

• Used at least 4 of these? You’re our kind of tech-savvy: Lucidchart, MidJourney, Claude.ai, Miro, Canva, or Figma

Why Work With Us

• Flexibility to work from anywhere

• Exposure to multiple industries and high-growth startups

• Learn from an experienced, fast-moving environment

• Opportunity to grow into more senior or client-facing roles